This article explains how to search for candidates using the CV Database (CVDB) and how to use the tools to create talent pools, send message candidates send invites to apply for your vacancies.
1: Check if you have a Licence
You need to purchase a license for the CV Database (CVDB) in order to search candidate CVs or view CV Match candidates. These licenses are currently available only for candidates in Scotland locations. If you do not have a CVDB license, candidate names will appear greyed out when you search. To obtain a license, you can contact your account Administrator or your sales account manager.
If your company has purchased CVDB licences your company admin person has the ability to assign/un-assign a CVDB license by navigating to the "CV Database Licences" tab in the recruiter platform. The company admin can view a list of assigned and unassigned CVDB licenses.
2:Searching the CV Database
To start searching, navigate to the CVDB by clicking on the "CV Database" tab in the recruiter platform. Once you are in the CVDB, you can input specific job titles into the Advanced Search, and our AI will automatically generate related titles and keywords in a Boolean search which you can edit and refine to your requirement. Alternatively, you can describe your search criteria in plain English, and we will translate it into a Boolean search for you. The Boolean search can be edited to add/remove skills or phrases. You must enter a town or city name and a radius to search.
Another option available is to paste an s1jobs job ad URL which will build a Boolean Search based on the job description and skills requirements.
Advanced Boolean users can use "Simple Search" to enter your own Boolean search strings without using the AI assisted tool.
The last updated duration (age of CV) can be adjusted to suit your specific recruitment needs. You have the flexibility to change this setting from a minimum of 1 week to a maximum of 3 years. This feature allows you to filter candidates based on how recently their CVs were updated, which is particularly important in fast-moving sectors where skills and experiences may change rapidly. Conversely, if you are open to a broader range of candidates and are interested in those who may have longer-standing experience, extending the duration to 3 years can yield a more extensive candidate pool.
3:Boolean Searches
More advanced users can opt to bypass the advanced search and write your own Boolean search. Boolean search is a powerful tool that allows you to refine your search queries in the CVDB by using operators such as AND, OR, and NOT. By combining keywords and criteria with these operators, you can create complex search queries to narrow down your results and find the most relevant candidates.
When searching phrases in the CVDB, you can use inverted commas to specify exact matches for your search queries. By enclosing a phrase within inverted commas, you can ensure that the search results only include candidates whose profiles contain that specific phrase, rather than individual words scattered throughout the text.
Boolean brackets are another useful feature that can be used in searches within the CVDB. By using parentheses (), you can group together multiple search terms to create more complex search queries.
Examples:
nurse AND registered AND outpatient
"sales manager" OR "head of sales"
(planner OR "planning engineer") AND civil
4: Talent Pools, Message Candidate & Invite to Apply
By adding candidates to a talent pool, you can create a list of potential candidates who match specific criteria. This allows you to easily access and manage a pool of qualified candidates for future job openings or recruitment needs. Start building your talent pools today to streamline your recruitment process and stay ahead in finding the right candidates.
You can add a candidate using the Talent Pool Button or multiple candidates to talent pools by selecting the candidates then clicking "Page actions" and "Add to Talent Pool". You can add to an exiting talent pool or create a new talent pool name.
One candidate
Multiple Candidates
Message Candidates
After selecting candidates in a talent pool, you have the option to send messages to them directly from the recruiter platform. This feature allows you to reach out to potential candidates, communicate job opportunities, schedule interviews, or simply start a conversation to gauge their interest. Stay connected with top talent and keep them informed about relevant opportunities by using the message feature within the CVDB.
You can message a candidate using the buttons on the right hand site or message multiple candidates by ticking the names on the left hand side and clicking on "Page actions" at the top of the list.
Invite to Apply
Similar to the messaging function another excellent feature in the CVDB is the ability to invite candidates in your talent pool to apply for any of your live jobs. This feature allows you to proactively reach out to potential candidates you've identified as a good fit. By sending invitations to apply for specific job openings, you can attract top talent, increase candidate engagement, and ultimately fill positions more efficiently.
